Maintenance Storeroom Management

Maintenance storeroom management is the practice of making sure that the maintenance storeroom has the right part, at the right time, and in the right quantity. Most companies have figured out, or soon will, that access to spare parts is creating a stranglehold on their ability to produce and thrive. The storeroom, and the intentional administration of spare parts in general, is the single most critical element of modern maintenance and reliability efforts. 

Maintenance Storeroom Management Is Critical To Production

Companies in the U.S. spend $150 billion on spare parts every year. Lost time and expedited shipping costs when a critical part is not on hand add up fast. Keeping obsolete parts in your inventory hurts your bottom line as well.

Aside from the inconvenience, the poor management of your spare parts is costing you not only dollars of lost production, but lack of sleep and the gut-wrenching necessity to make less than perfect maintenance decisions. Isn’t it about time we start the road to improvement in your storeroom management?

The Maintenance Innovators Approach

There are a number of systems and processes that must be coordinated for successful storeroom management. Here is how we do it:

• Assess the current strengths and opportunities that exist in your active storeroom through a very thorough Storeroom Effectiveness Assessment
• Develop comprehensive strategies to get better quickly, yet pragmatically – measured and metered
• Calculate ideal inventory values for your situation
• Calculate the inventory carrying cost for your facility
• Calculate the purchase order generation cost for your practices
• Educate your leadership and associates on the Vision you create for your storeroom
• Develop the thirty-two (32) storeroom processes (as and if needed)
  1. ABC Classification Review
  2. Adjust ABC Classification Model
  3. Add to Stock or New Item Set Up
  4. Bench Stock
  5. Critical Spare Parts Algorithm
  6. Critical Spare Parts (Review)
  7. Cycle Counting Criteria
  8. Cycle Counting
  9. Data Scrubbing
  10. Kitting
  11. Delivery of Kitted Items
  12. Disposal of Scrap
  13. Stock Outs
  14. Emergency Procurement
  15. Issuing
  16. Item Substitution
  17. Key Performance Indicators KPI
  18. Last Used Report
  19. Obsolescence  or Obsolete Parts
  20. Obsolescence Criteria
  21. Optimizing Stock Levels
  22. Ordering
  23. Preservation Program or Parts PM
  24. Receiving
  25. Repair or Replace
  26. Return to Stock
  27. Return to Supplier
  28. Salvage Value
  29. Spare Parts Loan
  30. Special Tools
  31. Standardization
  32. VMI and Consignment
• Execute those processes, using metrics and Key Performance Indicators (KPIs) to measure continuous improvement

If your company is struggling to meet your maintenance and reliability goals due to poor or non-existent maintenance storeroom management, Maintenance Innovators, Inc. is here to help. 

We have over thirty-six years of experience building and executing highly effective and efficient systems for a variety of industries across the U.S. and around the world. Contact us by phone at 913-633-4009 or click here and let us work with you as a valued partner to build a maintenance storeroom management practice that delivers the spare parts you need when you need them.

Subscribe to Dr. John’s Maintenance Minute on YouTube for informative videos about reliability and maintenance topics: https://www.youtube.com/channel/UCtc52hs3OwKQFLvLVW_WVTQ